Sample Scope, Production Tier: An 85,000 € Project in Milestones
This is a representative example of a larger engagement: from assessment to production operations to rollout across additional processes. Names and figures are illustrative; the structure, the acceptance criteria, and the fixed-price commitment are exactly what you get. The smaller counterpart (a single pilot, 16,900 €) is the pilot sample scope.
85,000 € total · 4 to 5 months · 5 milestones with acceptance criteria, each individually stoppable · entry and architecture proof: M1 for 6,500 € · operations package from 1,200 €/month
1. Starting point
A financial services company with 350 employees processes several hundred customer documents daily (applications, statements, correspondence). Three teams type contents into two core systems by hand. Last year’s AI pilot never left testing: no GDPR sign-off for production, because customer data would have gone to a US API.
2. Goal
Document triage and data extraction in production, GDPR-compliant on the company’s own infrastructure, then rollout to two more processes. The internal IT team operates the system after handover; an operations package covers response times.
3. Milestones and prices
| Milestone | Result | Acceptance criterion | Duration | Fixed price |
|---|---|---|---|---|
| M1 — Audit & target architecture | AI inventory, data-flow analysis, target architecture, GDPR classification per processing step | Architecture review passed with IT and data protection | 2 weeks | 6,500 € |
| M2 — Core system production-ready | Triage + extraction on own infrastructure, approval UI, PII protection layer | Extraction quality above agreed threshold on 3 months of historical documents | 5 weeks | 24,000 € |
| M3 — Integration & hardening | Both core systems connected, monitoring, alerting, load test, audit log | Error rate and latency below agreed limits under load | 4 weeks | 18,500 € |
| M4 — Rollout, processes 2 and 3 | Transfer to two more document processes incl. team onboarding | Both processes live, legacy effort measurably reduced | 5 weeks | 21,000 € |
| M5 — Operations setup & enablement | Runbook, internal team training, handover, 30 days of assisted operations | Internal team resolves standard incidents without external help | 3 weeks | 15,000 € |
Total: 85,000 € · roughly 4 to 5 months. Every milestone is accepted and paid individually. You can stop after any milestone and keep everything delivered up to that point.
4. Operations package after M5 (optional, monthly cancellable)
| Tier | Service | Response time | Price |
|---|---|---|---|
| Base | Monitoring, security updates, incident fixes | 2 business days | 1,200 €/month |
| Standard | Base + 1 development day per month | 1 business day | 2,400 €/month |
| Plus | Base + 2 development days per month | 4 hours (business days) | 4,800 €/month |
5. What I need from you
- Access to 3 months of historical documents (anonymized or masked is fine for M1/M2).
- One contact each from business, IT, and data protection for a weekly 30-minute sync.
- Infrastructure access (own hardware or EU cloud) from M2; sizing is an M1 deliverable.
6. Assumptions and exclusions
- The core systems offer usable APIs (verified in M1; otherwise M3 is re-quoted before it starts).
- Processing exclusively on your infrastructure or in an EU cloud; no customer data to third-party APIs outside the EU.
- Business approvals (e.g. payouts) stay human, deliberately out of scope.
7. Decision
This document is written so you can forward it directly to whoever signs. After M1 you know whether the architecture holds, for 6,500 €, not for 85,000 €. The answer you owe me is one of three words: yes, no, or “call”, and all three are fine.
The “call” is right here, no form required:
Your scope follows the same structure: fixed price per milestone, acceptance criteria, individually stoppable, within 24 hours.
Fixed price and milestones — or a clear no with reasons.